ORAL THEMATIC SESSIONS

Thematic sessions will be organised during the conference based on the received abstract submissions.

The Thematic sessions are scheduled from Tuesday 05 May to Wednesday 06 May. Please refer to the preliminary programme published on the StatEO26 Website for the specific scope and timing of the session you have been assigned to.

The format for presentation is 16:9. A dedicated ppt template is available HERE for oral presenters. We recommend using the StatEO26 ppt template for the first slide of your presentation, and whichever template you prefer for the remaining slides.  

Oral presenters will have a 10-minute slot each, inclusive of Q&A. We kindly ask that you to keep your presentation to a maximum of eight minutes to allow adequate time for questions and answers (approximately two minutes). Given the high number of presentations, the session chairs will strictly enforce the schedule. Please check the online programme for the title of the session and the date/time of your presentation. 

We also request all oral presenters to include a final slide summarising their future work and providing three key recommendations for the conference organisers to consider in their future R&D and policy-related activities.

During the conference, oral presenters are asked to upload their presentations on a dedicated laptop in the speaker-ready area located at the back of the conference room. A technician and a member of the Organising Team will be present to assist. Presentations should be uploaded via USB memory stick during the breaks, ideally at least 30 minutes before the session starts. 

For each accepted oral presentation, you can upload one file (max size: 230MB) in ppt, pptx or pdf format. Presenters are advised to verify that all formulas, animations, and videos display correctly before their session begins. 

File name convention: Please name your presentation file as follows:  
AbstractID_Lastname.file >>  e.g. ID101_Brown.ppt

Please ensure you arrive in the room at least 15 minutes before the session begins to meet with the session chairs. The presentations will be launched by a technician; the presenters should change the slides using the remote control provided on the podium. To ensure the program runs smoothly and minimise transition time between presentations, personal laptops cannot be used for presentations. 

Following the event, the presentations may be published online. Should you NOT want your presentation to be published, kindly inform the workshop organisers.  

All thematic oral sessions will be live-streamed and recorded for future viewing. If you prefer not to be recorded or captured during the session, kindly notify the organisers accordingly.

POSTER SESSIONS

The poster session will take place on Tuesday 5 and Wednesday 6 May. It is organised for participants to showcase their projects, facilitating networking and exchange of ideas.   

Format:  

The required poster size is A0 in portrait orientation. The maximum dimensions are 90 cm (36″) in width and 122 cm (48″) in height. 

Poster authors are expected to present their posters to the conference participants during the dedicated poster sessions scheduled during those two days, in the Marquee outside the Big Hall conference room. 

Lunch and coffee breaks offer additional opportunities to present and discuss the posters. We encourage you to take this time to explore the work of other participants, engage in conversations, and exchange contact information. These interactions can help foster collaboration and further develop the ideas presented during the conference. 

Mounting: 

Poster presenters should bring their posters already printed. It will not be possible to print posters on site.

All posters should be mounted during the breaks before the poster session. Material for mounting the posters will be provided at the poster session area in the Marquee outside the Big Hall conference room. Please check that your poster is located on the correct board. The poster list will be available in the poster session area. Posters shall be dismounted by the end of the dedicated poster session, those which have not been removed will be disposed-off. 

Printing Services in the Frascati Area

The posters can also be printed through some printing services in Frascati. Please refer to the shops below that can offer A0 colour printing services. We recommend contacting the shops in advance to check the opening hours and the availability:

• Mascelli, Via Bezzecca, 11 00044 Frascati, 06 942 0379  Mascelli – Belle Arti – Forniture per Belle Arti, Cartoleria, Copia e Stampa – Art supply, Stationery store in Frascati (business.site)
• M.G.S, Via Mentana 22 00044 Frascati, 06 8629 6488 M.G.S. srl Studio Grafico – Stampa digitale – Tipografia Digitale (business.site)
• Mascelli, Via Piccolomini 22 00044 Frascati, 06 9417603 Fotocopie di tutti i formati | Frascati, RM | Punto Copie (puntocopiefrascati.it)

WORKSHOPS

Participatory workshops will be organised during the conference to foster in-depth discussions on key aspects of satellite remote sensing for official statistics.  All workshops are scheduled from Tuesday 05 May, to Thursday 07 May . Please refer to the preliminary programme published on the StatEO26 Website for the specific scope and timing of the workshop you will contribute to. Each workshop will last 90 minutes.  

Workshop organisers are encouraged to conduct their workshops in an open and participatory format, encouraging active engagement and contribution from the conference participants. Please avoid organising panel discussions or long presentations, and instead focus on interactive discussions with the participants. Example formats include, among others, world cafes or fishbowl discussions.  

Workshop organisers are kindly requested to provide the following information to the Organising Committee. This information will be included in the final conference programme and will help facilitate the setup of your workshop. Please note that changes can be accommodated up to one week before the conference begins. 

• Workshop Title 
• Workshop Description: A concise overview detailing the workshop’s objectives, expected outcomes, and structure. 
• Organiser Details: Names, affiliations, and email addresses of all workshop organisers who will be present onsite. 
• Technical/Logistical Requirements: Any specific needs, such as flip charts or other equipment 

The workshops will run in parallel in different rooms, namely two large rooms, capable of accommodating 100+ participants, and a medium-sized room with a capacity of 30 to 40 participants. 

Room allocations will be determined by the Programme Committee. All rooms will be arranged in a cinema-style seating layout to maximize capacity. However, the seating arrangement can be reorganised on the basis of the workshop needs (e.g. allowing splinter groups to be organised within the room). Each room will include a single table reserved for the workshop organisers. 

Workshops organisers will be allowed to connect their laptop to the screen for presentations and for the use of on-line workshop tools (e.g. collaborative whiteboards). A back-up laptop will be available in the room in case of technical issues with the organisers’ laptops. It is the responsibility of the workshop organisers to arrange and manage any virtual workshop platforms needed.

Workshop organisers are requested to prepare and present a summary of their workshop during the “Workshop wrap up” session, scheduled on Thursday 07^th  May, from 16:15 to 17:15. The summary should include key outcomes and recommendations for the conference organisers to consider in their future R&D and policy-related activities. 

HANDS-ON DEMOS

The hands-on demonstrations are a particular type of workshop, characterised by the aim to provide participants with practical insights into the latest tools for leveraging Earth Observation for official statistics.

All demonstrations are scheduled from Tuesday 5 to Wednesday 6 May, in parallel to the thematic oral sessions. Each demonstration will have a duration of either 75 (for Tuesday 5 May) or 90 minutes (for Wednesday 6 May).

Demonstration organisers are encouraged to conduct their demos in an open and participatory format, encouraging active engagement and contribution from the conference participants. 

Demonstration organisers are kindly requested to provide the following information to the Organising Committee. This information will be included in the final conference programme and will help facilitate the setup of your demonstration. Please note that changes can be accommodated up to one week before the conference begins.

• Demonstration Title
• Demonstration Description: A concise overview detailing the demonstration’s objectives, expected outcomes, and structure.
• Organiser Details: Names, affiliations, and email addresses of all demonstration organisers who will be present onsite.
• Technical/Logistical Requirements: Any specific needs, such as flip charts or other equipment.

Each day will feature 2 to 3 demonstrations running in parallel. All demonstrations will be held in medium-sized rooms with a capacity of 30 to 40 participants. Please note that the number of participants per room is limited to the available seating capacity.

All rooms will be arranged in a cinema-style seating layout to maximize capacity. Each room will include a single table reserved for the demonstration organisers. All rooms will be equipped with one flip chart.

Please note that demonstrations will not be live-streamed, and remote participation will not be possible. No video conferencing system will be made available in the rooms. However, demonstration organisers and participants will have access to the ESA conference wifi.

Demonstration organisers will be allowed to connect their laptop to the screen for presentations. A back-up laptop will be available in the room in case of technical issues with the organisers’ laptops.